The President shall be the principal executive officer of the corporation and shall in general supervise and control all of the business and affairs of the corporation. The President shall preside at all meetings of the members and the Board of Directors. The President may sign, with the Secretary or any other proper officer of the corporation authorized by the Board of Directors, any deeds, mortgage, bonds, contracts, or other instruments which the Board of Directors have authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these bylaws or by statue to some other officer or agent of the corporation; and in general he/she shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.

Attend conference meetings and represent the association in all matters.

In the absence of the President or in event of the President’s inability or refusal to act, the Vice President, shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restriction upon the President. The Vice President shall perform such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors.

Attend some Palomar Conference presidents' meetings, when the president is unable to attend

Improve registration documents, procedures, and process -- rewrite, create documents as needed; improve other SDPW documents as needed

Volunteer to help with registration, equipment, family night, and game day

Manage formal complaint and hearing procedures at the SDPW and Palomar Conference levels

Discuss player placement with families when player qualifies for multiple divisions with the objective of moving player to the division where they are most suited

Assist the president with issue resolution

If required by the Board of Directors, the Treasurer shall give bond for the faithful discharge of duties in such sum and with such surety or sureties as the Board of Directors shall determine. He/she shall have charge and custody of and be responsible for all funds and securities of the corporation; receive and give receipts for money due and payable to the corporation from any source whatsoever, and deposit all such moneys in the name of the corporation in such banks, trust companies or other depositories as shall be selected in accordance with the provision of Article VII of these bylaws; and in general perform all duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors.

The Secretary shall keep the minutes of the meetings of the members and the Board of Directors in one or more books provided for that purpose; see that all notices are duly given in accordance with the provisions of these bylaws or as required by laws; be custodian of the corporation records and of the seal of the corporation and see that the seal of the corporation is affixed to all documents, the execution of which on behalf of the corporation under its seal is duly authorized in accordance with the provisions of these bylaws; keep a register of the post office address of each member which shall be furnished to the Secretary by such member; and in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to the Secretary by the President or by the Board of Directors.

The Player Agent coordinates the registration of players; administers the new player-recruits according to the Palomar Conference Bylaws and the San Dieguito terms to the available teams; and oversees the business managers of each team as to the rules of National Pop Warner Minimum Play Rules (MPR).

The Player Agent must know Microsoft Excel or a database management software, Microsoft Word or a similar word processing software, and have access to email. The Player Agent position is administrative. One has to be organized, detail oriented, computer literate and easily accessible. Also, access to a copier and printer is necessary.

The equipment manager shall assume custody of the San Dieguito Pop Warner Football Association’s player equipment; assure that each player is issued a full complement of adequate protective equipment as authorized by the Board of Directors; maintain an inventory of the equipment available and a record of issuance to and receipt from players; establish a program designed to maintain current equipment in optimum condition; make recommendations to the Board of Directors regarding: (a) equipment needs; (b) purchase of various quality items available as presented by the various vendors in the area; be responsible for providing required accessories for home games.

This person is responsible for collecting additional monies (not registration fees) required to meet the financial needs of the association. Fundraising includes commitments for league and team sponsors, heading up fundraising events such as casino nights, jog-a-thons, etc. as needed.

The Field Manager shall be responsible for securing playing and practice fields for football, as well as appropriate practice space and facilities for cheer. He/she shall locate and negotiate prices for the use of these fields and facilities. Once secured, it shall be his/her responsibility to assign the various fields and facilities to the respective teams and squads.

Practice Fields

Apply for field use permits, and administrate field operating budgets. Develop and maintain associated community relationships for field permits and practice times for Football and Cheer. Assign team practice locations and maintain open communications between Coaches and Field Administrators with field issues, closings and community schedules. 1) EUSD - Currently Paul Ecke School and Mission Estancia School 2) City Of Encinitas - Cardiff Sports Park, George Burnish Park Ada Harris 3) Diegueno Middle School - DMS 4) San Dieguto Academy – SDA 5) Oakcrest Middle School 6) Other New and possible practice field locations

Game Weekends

Game weekends arrange for:

• Pre game field and equipment setup
• Scales for team way-ins
• Press box and PA set up
• Game Clock and Staff to run game clock
• Custodial Services
• Post game clean up
• Field and Game equipment

Attend monthly sports council meetings with EUSD, City and other Schools on sports fields and the related community sports schedules to maintain a SDPW presence for future and historical use.

The Publicity Coordinator shall work cooperatively with other Board of Director members in advertising sign-up dates, time and place. The Publicity Coordinator shall furnish pertinent, accurate, and newsworthy releases, contacting the proper person on or before the established deadline of local newspapers. During the playing season, the Publicity Coordinator shall acquire typed articles for the newspapers of each games scores, highlights and any other facts requested by the newspapers prior the established time set by the newspapers. The Publicity Coordinator shall assist the Secretary in communicating with the San Dieguito Pop Warner Football Association members through the use of fliers and newsletters.

Knowledge of Microsoft Office Programs a must and Adobe Illustrator & Photoshop helpful.

The Coaches Agent shall identify and present to the Board, qualified, capable, responsible, enthusiastic candidates for coach and assistant coaches for each of the teams to be fielded; inform the coaching staffs regarding the Rules and Regulations of Pop Warner Football, San Dieguito Pop Warner Association policies, as well as Rules and Regulations unique to the Palomar Pop Warner Football Conference; provide the primary communication link between the Board of Directors and the coaching staffs; coordinate communications among coaching staff of the San Dieguito Pop Warner Football Association and between the San Dieguito Pop Warner Football Association coaching staffs and the player agent or team representatives or other associations.

The Little Scholar Manager shall be responsible for obtaining the grades, and/or academic equivalent, for each child enrolled within our program. He/she shall evaluate the child for their academic suitability to play/cheer within the association, and insure proper standards are maintained. Furthermore, he/she shall utilize his/her best efforts to insure our scholastically eligible children are recognized and provided special awards for their academic achievements within: our San Dieguito Association; Palomar Conference; and National Pop Warner.

The Cheerleader Agent, shall coordinate registration of cheerleaders, and together with the Cheer Coordinator, supervise the cheer draft, and assign new cheerleader-recruits to the appropriate cheer squads; to provide well balanced squads within the San Dieguito Pop Warner Football Association; instruct the coaches through to allow every cheerleader to cheer in each game, and compete in each competition, except for reasons of discipline or the failure to attend practice without a valid excuse. When requested, the Cheerleader Agent may attend Palomar Conference Meetings on behalf of the Cheer Coordinator.

The Cheer Uniform Manager shall be responsible, together with the Cheer Coordinator, to select, negotiate the purchase price of, and order cheer uniforms, including but not limited to: (i) vests; (ii) skirts; (iii) pom-poms; (iv) shoes; (v) socks; (vi) bags; (vii) jackets; and (viii) camp T-shirts, on an annual basis. He/she shall be responsible for the fitting of the cheerleaders as well as the maintenance of these cheer uniform items. When requested, the Cheer Uniform Manager may attend Palomar Conference Meetings on behalf of the Cheer Coordinator.